Writing a project scope
Keywords: writing a project scope
Description: 5 easy steps on how to write a good project scope and increase the probability of project success. Includes a project scope start up template
The project scope of work is what is required to be delivered. It is important that the project scope statement is clear, unambiguous and easy to understand. It should also be as detailed as possible leaving the reader in no doubt what is being delivered as part of the project.
When documenting the project scope I try to think in the same way I would any goal by using the mnemonic SMART. I use this approach in my project start up template which you can download here .
1. Specific – The project scope needs to be accurate and leave no doubt as to what the project will achieve.
3. Achievable – Make the project as small as possible after all it is easier to eat an elephant one bite at a time. It is far easier to manage a few smaller projects than one big one.
4. Realistic – Make the project easy to deliver, if it is over complicated then it is likely to hit problems and run over budget, be delivered late or of poor quality.
5. Timely – Does the project have to be complete by a certain date? If so put it in the scope that the project has to be complete by that date.
Now the project scope is documented comes the most important part, what is not being done as part of the project. As a rule there should be more text describing the out of project scope than there is in the in project scope section. After all there is more that the project is not doing than it is delivering.
To write a good out of project scope list all the other similar projects and then next to each of these projects state x will be delivered as part of the listed project and not part of the scope above. Once you have done this look at the project scope that you have just written and expand on the points stating what is not included as part of each point made in the scope.
In addition I created a presentation about these points and it was a finalist in the How To Category of Haiku Deck of the Year 2013. You can find a copy of the presentation below.
So to write a good project scope think SMART and expand the scope to produce what is out of scope. How to do you write a good project scope?