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Description: To subscribe to fsuser, send an email to join-fsuser@list.smu.edu. Leave all other fields blank or your request will not process. In PeopleSoft Financials, ChartFields represent accumulators that

To subscribe to fsuser, send an email to join-fsuser@list.smu.edu. Leave all other fields blank or your request will not process.

In PeopleSoft Financials, ChartFields represent accumulators that can be assigned to transactions for purposes of identification, tracking and reporting. Certain ChartFields are required for every transaction input into PeopleSoft, while others are optional.

The required ChartFields are: Fund, Account and Org. Optional ChartFields include Project and Sub-Class.

I am trying to enter a Purchase Order / Voucher / Journal Entry in PeopleSoft but the system rejects it due to an "invalid value". What does this mean and what should I do?

You are trying to use a chartfield code that either is not setup in PeopleSoft or is no longer active.

Double-check the Fund/Account/Org/Project/SubClass you are entering. If correct, contact your Financial Officer to confirm you are using the appropriate code.

Contact your area's Financial Officer to request setup of a new org. Financial Officers and other authorized persons can complete the online New Org Request form.

Contact your area's Financial Officer to request setup of a new project. Financial Officers and other authorized persons can complete the online New Project Request form.

Financial reports are generated at month-end and stored on the Q drive on the network. To access financial reports for your area please contact your Financial Officer. Financial Officers and other authorized persons can request Q drive access for someone by completing the online Q Drive Access Request form.

What date is the cut-off for entering transactions for this month? How can I find this information each month?

FSS typically announces month-end dates and schedules in an e-mail to the fsuser mailing list approximately 5 - 7 business days prior to the end of the month. To subscribe to fsuser, send an email to join-fsuser@list.smu.edu. Leave all other fields blank or your request will not process.

For paper deposits, please submit paper JEs to Financial Accounting for input in a regular and timely fashion. Accumulating deposits and submitting all at once creates bottlenecks and undue hardship for Financial Accounting at month-end.






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